Ministry Assistance Request Form

Date Submitted:
MM slash DD slash YYYY
Ministry Name:
Name / Email / Contact Number of Person Submitting Request:
Name
Email Address
Contact number
Name / Email / Contact Number of Other Persons Involved in the Planning of Activity:
Name
Email Address
Contact number
Name of Activity:
Purpose and Nature of Activity (Bible Study, Workshop, Fellowship, etc.):
Date of Activity:
MM slash DD slash YYYY
Start Time-End Time:

: Hours

Minutes

AM/PM
: Hours

Minutes

AM/PM
Location (Grand Prairie or Southlake. If outside of Church, give name and address of site):
Expected Attendance:
# of Meeting Rooms Needed:
Areas or Rooms Preferred:
Set-Up Date:
MM slash DD slash YYYY
Set-Up Start Time-End Time:

: Hours

Minutes

AM/PM
: Hours

Minutes

AM/PM
Describe Type of Room Set-Up (theater, # tables and chairs, etc. ):
Program (please describe what will take place, give details, include speakers, topics, etc., please attach program):
What is the overall cost for this activity? (Please attach a budget)
What is the plan of action to inform the membership of the activity?
Is there a cost to attend this event? If yes, how much are attendees required to pay? What does the cost include?
Is there pre-registration involved? If yes, what is the method for pre-registration?
Is food going to be served? If yes, what will be served? Who will prepare and serve the food? How are the expenses for the food going to be covered?
Are decorations needed? If yes, how are expenses for decorations going to be covered?
Are materials going to be given to attendees? If yes, describe the materials that will be given to attendees. How are expenses for materials going to be covered?
Are there any musician/musical requirements/expectations?*
- No
- Yes. Please list needs below:
*
Are there any sound requirements?*
- No
- Yes. Please list needs below:
*
Are there any video requirements?*
- No
- Yes. Please list needs below:
*
Please describe video requirements/expectations for event:
Are there any still photography requirements/expectations:*
- No
- Yes. Please describe below:
*
Additional Concerns